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Email Writing

Email Writing

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Email Writing Format, Examples for ICSE IX-X

In ICSE exams, the email is always formal and professional, directly related to the notice you've written. Common scenarios include inviting a chief guest, requesting participation from another school, seeking permission or inviting judges. The email follows formal letter conventions adapted to email structure.

Official ICSE Email Format

To: specific.email@domain.com
(½ mark - must be specific, not generic)

Subject: Brief Subject Line
(½ mark - quote 2nd line of notice OR add invitation context)

Dear Sir, / Dear Madam,
(½ mark - choose ONE only, add comma)

Opening Paragraph: (2-3 sentences)
Introduce yourself and your institution. State the purpose (e.g., invitation to join as Chief Guest, to inaugurate the programme etc.) clearly - mention the creative title and event from notice.
(½ mark)

Main Body: (3-5 sentences)
Provide specific details matching the notice - date, time, venue. Explain what is expected from recipient. Mention any special information or requests.
(2 marks)

Closing Paragraph: (1-2 sentences)
Polite formal conclusion. Request confirmation or express hope for positive response.
(½ mark)

Thanking you,

Yours faithfully,
(½ mark - both lines together)

Full Name
Designation

Marking Scheme for Email (Total: 5 marks)

Based on official CISCE specimen:

Component-wise Marks:

  1. To: Email Address - ½ mark

    • Specific and relevant

    • Must contain @ sign

    • Not generic (e.g., principalbluebellschool@gmail.com not school@email.com)

  2. Subject Line - ½ mark

    • Clear and relevant

    • May quote descriptive title from notice

  3. Salutation - ½ mark

    • Dear Sir, OR Dear Madam,

    • Not both with slash

    • Comma after salutation

  4. Opening Sentence - ½ mark

    • Establishes context

    • Mentions creative title and event

  5. Body Content - 2 marks

    • Date, time, venue matching notice

    • Purpose clearly stated

    • Relevant requests or information

  6. Closing Sentence - ½ mark

    • Polite, formal tone

    • Forward-looking statement

  7. Subscription (Thanking you, Yours faithfully,) - ½ mark

    • Both lines required

    • Correct format and punctuation

    • Followed by full name and designation

Total: 5 marks​

Common Mistakes in Email Writing

From CISCE marking guidelines in Pupil Performance Analysis:

❌Email Address Errors:

  • No @ sign: "principal.school.com" ✗

  • Too generic: "principal@school.com" ✗

  • Personal IDs: "rahul123@gmail.com" ✗

  • Correct example: "principalbluebellschool@gmail.com" ✓

❌Subject Line Errors:

  • Too vague: "Competition" ✗

  • Too long: entire paragraph ✗

  • Not matching notice content

❌Salutation Errors:

  • Using both: "Dear Sir/Madam," ✗

  • No comma: "Dear Sir" ✗

  • Incorrect: "Respected Sir," ✗

❌Content Errors:

  • Opening doesn't mention creative title and event clearly

  • Details don't match notice (different date/time/venue)

  • Missing closing sentence

  • Too informal tone

❌Closing Errors:

  • Missing "Thanking you," line

  • Wrong subscription: "Most respectfully," / "With regards," ✗

  • Only first name given instead of full name

Sample Email: (Related to Notice Sample - Debate Competition)

To: principalbluebellschool@gmail.com

Subject: Invitation to Participate in Annual Inter-School Debate Competition

Dear Madam,

Our school is hosting "War of Words", an Annual Inter-School Debate Competition, and we would be honoured if your school could send a team to participate.

The competition will be held on Saturday, 1st March, 2026, from 10.00 a.m. to 1.00 p.m. at the Main Auditorium of Greenfield Public School, Noida. Teams of two speakers from Classes IX and X will debate on "Social Media: Connecting or Isolating Society". The registration deadline is 26th February, 2026. Certificates will be awarded to all participants and attractive prizes to the winners. Your school's participation would add great value to this prestigious event.

We look forward to your school's participation and request you to kindly confirm at your earliest convenience.

Thanking you,

Yours faithfully,
Rohan Sharma
Debating Secretary
Greenfield Public School

Last updated: February 22, 2026

Portions of this article were developed with the assistance of AI tools and have been carefully reviewed, verified and edited by Jayanta Kumar Maity, M.A. in English, Editor & Co-Founder of Englicist.

We are committed to accuracy and clarity. If you notice any errors or have suggestions for improvement, please let us know.